Many projects need to have the designers hours tracked very carefully; budgets
can be drained at an amazing rate if several designers are working on the
same project at once in a given week. Plan of Actions are updated weekly but
only into the previous week’s hours.
Once the linked spreadsheets were
introduced, it was a small step to linked timesheets. Each job was
given a code which would be referenced on tab with all jobs that designer
happened to be working on. It also included any other items the designer wished
to track such as vendor lunches and time off. This provided a real-time total
of each project in each designer’s timesheet. Now, instead of adding
up all designer’s time slots for a given project (which are tracked
in 15 minute increments) anyone can open the designer’s totals page
and add that to any other designer who may have worked on the project. This
has the potential to save a lot of time and, on smaller projects which may
be calculated in weeks rather than months, be invaluable when daily assessments
of the budget remaining is necessary.